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Access Control - Visitor Tracking - Barcodes and RFID
A variety of scanning solutions are available to monitor visitor access which will run with our registration and admin system or your own visitor data.
webscan visitor scanning
The most convenient and lowest cost scanning system combining access control, visitor tracking and statistics is our webscan system in conjunction with usb scanners attached to pcs or laptops. Alternatively webscan can be made to work with suitable pdas and wireless or mobile internet. webscan is bundled with every webevent package at no extra cost.
Real time online data can be generated directly from the visitor database using these tools and a suitable barcode scanner.
* Scan visit has an access priveledge that differs from other pages and tools so exhibitors set up to use this will only be able to use and see appropriate pages.
Pen Events can supply a variety of self contained handheld devices for scanning at the point of entry or for measuring visits to exhibitor stands. A portable data collector can be rented at low cost by the week. These pocket sized scanners are ideal for exhibitors within an event will scan barcodes and store all the data until returned to us. We will then extract the data and send as a .csv file to you. This type of scanner can also be used to keep a record of all visitors arriving at an event where real time data or strict access control is not required.
advanced barcode scanning solutions
Pen Events works with events of all sizes from small exhibitions to large festivals so we recognise that scanning needs can vary widely.
We are able to transfer your visitor data to handheld scanners to use wherever scanning is required. Once data is held locally the solution is more robust than relying upon internet connection and several layers of redundancy can be included in the solution.
Broadly speaking we divide these solutions into three categories:
level 1 - verification and recording
Level 1 scanning is an enhanced form of data collection which verifies barcodes against an inbuilt list.
Level 1 scanning can recognise and exclude invalid barcodes. In this entry level method, the entire database is loaded into as many scanners as required. Each scanner can then verify that the barcode is expected and record that it has been scanned. A barcode not recognised will be rejected.
The scanners work independently of each other so if multiple scanners are in use cannot restrict access eg if 3 scanners are in use the same barcode could be scanned and admitted a maximum of 3 times.
Scan data can be provided after the event.
level 2 - verification and recording with local database synchronisation
This loads the entire database into the scanner and each scanner is wirelessly synchronised to a local server with a full copy of the database.
All scanners are linked via the database and so access can be restricted if required.
Range of the scanners varies depending upon the environment. In optimum conditions this can be as far as 100m however indoors in a building with lots of steel and radio interference can be interupted or reduced.
If you only have one entrance area this solution will be ideal and will cope with dozens of scanners for multiple entry lanes. If you have multiple access areas across a wider area you may use several level 2 solutions or choose one of our level 3 solutions which link the local databases via a master database to synchronise all entry areas and all scanners.
Scan data is available from the local server during the event and can be provided as a database afterwards for your own analysis.
level 3 - verification and recording with multi-entry point synchronisation
A level 3 scanning solution links multiple level 2 solutions across a wide area. We have used our level 3 scanning at major outdoor events including the Isle of Wight Festival and V Festival to provide a one-ticket-one-entry system for up to 100,000 visitors.
If you require this level of scanning please contact us for more information.
Radio Frequency IDentification is a newer technology than barcoding with a number of benefits and uses small radio tags which can be detected by RFID scanners.
RFID tags come in a variety of formats and can be built into or attached to wristbands, tickets, tokens, badges and more. It is the same contactless technology that is embedded in over 10 million Oyster Cards controlling around 38 million London Underground and bus journeys every week. (source:www.tfl.gov.uk)
Pen Events are the originators of the dozoid RFID scanning system. (dozoid is our own contraction of the Japanese word dozo and identification - dozo indicates 'go ahead', but literally means 'please')
dozoid units are 'plonk-and-play' stand alone self contained RFID scanning kiosks just over 1m tall and equipped with processor, database, RFID scanner, indicator lights and sounds and backup power supply. The visitor simply 'touches in' by placing their pre-programmed tag on the scanning area and a green light will signal that it is OK to proceed.
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